Quick Start G Suite Guide for Beginners in 2021 | RapidMoz

Quick Start G Suite Guide for Beginners in 2021 | RapidMoz

Google Workspace (previously known as G Suite) is a powerful set of tools that will let you work more efficiently than ever before. The Workspace is one of my favorite shows. That's why I've put together this G Suite Guide to help newbies like you get up and running quickly.

What exactly is G Suite? How can you make use of Google's hand-crafted apps? These and many other topics will be answered in the G Suite tutorial. I'll also tell you what you should do before and after you start using Google Workspace.

Using G Suite has numerous advantages. You can send mass emails, for example, by combining Workspace's capabilities. Here's how to go about it:

Google Workspace is the new name for G Suite, which was previously known as G Suite. As a result, I'll use both names interchangeably in this essay. Does that sound reasonable?  Let's get this party started right away!

What is Google Space: G Suite Guide

If you're a complete beginner, I would like you to benefit from Google Workspace. Knowing what it is and why I recommend utilizing it will assist. "Google Workspace (previously known as G Suite) is a suite of Google software that allows you to manage your business or educational effort more efficiently." 

Some of these tools, such as Gmail and Google Drive, also have free versions. The ones you receive with Google Workspace, on either hand, are designed for enterprise. They've been overhauled by Google to make managing your money simpler and more polished.

Why I Love G Suite Apps

One of the reasons I like Google Workspace apps is that they have seamless integrations. As a result, you may set up email accounts for your employees or business partners and grant them access to all of the apps for a smooth workflow. G Suite apps allow you to collaborate with your team members quickly.

Apps for Google Workspace (G Suite)

You may use practically all of these apps for personal use without paying a thing. However, if you want to improve your smart working style, you'll require G Suite goods with more features. Install apps like Google Chrome extensions, for example.

Let me be clear: I'm only going to discuss the G Suite versions of apps right now.


Gmail is a part of the G Suite. It is a fantastic email marketing tool that allows you to prioritize your tasks. It allows you to keep on top of the most important tasks. It's an ad-free email service with a high level of security.


There are a few extra features in the commercial version of Gmail that you can use:

  • Integrations with third parties
  • Email addresses that are unique
  • Storage capacity of 30 GB (at least)
  • Uptime is guaranteed at 99.99 %.
  • There are no limits to the number of group email accounts.

There's more, though. You can use Google Meet or Google Chat to communicate with your coworkers using Gmail. Isn't it amazing that you can now do everything without ever leaving Gmail?  Furthermore, each user can have up to 30 email addresses. Wow!

Google Drive

Google Drive allows you to create, secure, and access files on the go. If you already have data in Google Drive, you can easily migrate it. The Drive version for Google Workspace has a variety of storage options. What makes it better than Google Drive's free version? 

Depending on your subscription, the corporate edition provides you with additional storage, support, and shared drives. Also remarkable is the 24-hour email and phone support.

Google Meet

Assist your team in remaining connected while communicating in a secure manner. To conduct your business on the go, Google apps are more than adequate. And Google Meet is a fantastic complement for smooth meetings.

All of your coworkers will be able to see all of the scheduled meetings, ensuring that none are missed. Google Meet may also be used to connect Skype for Business teams.  Additional attendees who don't even have access to G Suite can still attend your meetings.

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G Suite Guide: Google Calendar 

Spend extra time doing the tasks and keeping track of them using Google Calendar. It works in tandem with all other programs, such as Gmail, Sites, and Drive.

Make plans for events and make sure your employees are available. You can make your calendar visible or personal to a subset of your teammates.

Google Chat

Google Chat

Google Chat is an important aspect of any company's communication strategy. And Google Chat makes it easy to do so without having to leave the Google Workspace apps. The software also streamlines one-on-one and group communications. To keep focused on your business, you might combine all of your messages into one.

Google Sites 

You can use this program to create interactive sites for your company, project, or event. That does not necessitate any programming or design knowledge. External visitors may also visit the web pages, so it's not just about your team. Google may also assist you in obtaining a custom domain for your company's websites.

Google Docs, Sheets, Slides, & Forms

You won't need to download any heavy software to generate rich text documents, sheets, slides, or forms with these apps. It allows you to work offline, share files with others, and convert existing papers into Google documents (docs, sheets, and slides).

There are almost 400 functions in Google Sheets, and you can write your own. Google Slides, on the other hand, has a significant number of templates to grab from. You can also draw charts and construct diagrams.

Google's currents

Google Currents is similar to an internal social media platform for your teams. It enables you to engage in fruitful talks while staying focused on common goals.

Google Currents

Send your ideas to your team for immediate feedback. Currents can be accessed by users from outside their organization if the necessary administrators have given permission.

Keep by Google 

Keep is one of my favorite note-taking apps. It's seamless, straightforward, and vibrant. Not only can you preserve messages, but you can also take screenshots and more.

You can communicate with your coworkers on notes, lists, photographs, and more using G Suite's Keep.

Apps Script in G Suite Guide

Google has done its best to bring everything you need for smart business under one roof. Apps Script is a part of this endeavor as well. It's a scripting platform for creating simple apps. As a result, you can create apps without ever leaving Google Workspace.

Apps Script has the advantage of allowing you to use Google Workspace APIs. Other Google services, such as YouTube, BigQuery, and others, can be integrated as well. If you're starting an app development company, this is a fantastic chance.


Whiteboards must have always been a terrific way to share your ideas with others. Jamboard, a Google product, goes even further.

Like a whiteboard, all of your teammates may present, store, share, and use it. They can also participate in the Jams from any location.

Cloud Search

It's a Google AI-powered assistant that can help you uncover important information that you can share across all of your apps. It has a card-like appearance.

The software can assist you to increase your teammates' and business partners' overall productivity.

Google Workspace (G Suite) for Business 

G Suite is a must-have tool for all types of smart organizations. It's similar to a Swiss knife for businesses in that it houses all of the necessary instruments under one hood. 

Google Workspace is a tool that allows you to communicate, organize, and promote your ideas, products, and other content. You'll wind up buying a lot of instruments at varying prices if you don't choose them.

Workspace Pricing for Business

Workspace Pricing for Business

For organizations, Google Workspace pricing is based on monthly users. If you're just getting started, the Business Starter plan only costs $6 per month for one user. A personalized email address, 100 participant meetings, 30GB of storage, and security settings are also included.

Each user on Google Workspace's Business Standard account costs $12 per month. It also includes all of the 'Starter' features, as well as meetings for up to 150 people and recordings. 2TB of cloud storage is also included.

Each user will be charged $18 per month for the 'Business Plus' services. Everything from the 'Plus' and 250-person meetings, attendance, and recordings are included. It also has a storage capacity of 5TB and additional security features.

The 'Enterprise' plan will suffice if you want to upgrade even more. You must inform Google of your requirements in order to receive a quote. For the value you bring in with the Workspace, the fee is relatively modest. That's why I've put up this G Suite beginner's guide for you.

Google Workspace for Education

Google Workspace for Learning Basics is the new name for G Suite for Education. It's a free set of tools that provides a versatile basis for all of your learning and collaborations. Only qualifying institutions are eligible for the 'Fundamental' edition, which is free.

Google Workspace Pricing for Education

As you can see, Google Workspace for Education's cost is unquestionably reasonable. For a complete year, the 'Standard' edition costs as little as $3 per pupil.

Let me tell you three things you might require before you create a Google Workspace account. These are some of them:

Here are 3 things you should know before signing up for Google Workspace

Let me tell you three things you might require before you create a Google Workspace account. These are some of them:

  • Domain address: If you wish to register your domain with Google, it's not required.
  • A credit card in good standing: Even if you only have a 14-day trial, you might need it.
  • A different email account: For security reasons, ready your non-G Suite email account.

Do you need a domain name but don't know how to get one? Purchase it on NameCheap, which provides unique names at affordable prices. Is everything up and running now? Let's get started by registering for the Workspace.

G Suite Guide: How to Create a Google Workspace Account

It's as simple as opening a Google or Facebook account to set up a Google Workspace account. 'Get started' by hovering over the Workspace's homepage.

Fill in the name of your company, the number of employees, and your contact details. Google Workspace also inquires if you already have a domain name or wish to purchase one.

If you have one, you'll need to connect it, and G Suite will prompt. Then, for your Workspace, provide a login and password.

Proceed with your payments after reviewing your account information. An email confirmation from Google will be sent to you now. You're now ready to go.

3 Things to Do After You Signing Up for Google Workspace

After your 14-day free trial period expires, you may need to set up your Google Workspace page. To see the page, just go to your administration panel and click the more icon. And you'll need three things to complete the setup:

  • Check the validity of your domain: Google must verify that the domain is yours.
  • Toss in your teammates: It is not required, however, you must add users. Don't you think so?
  • Sort them into categories: For the sake of structure, divide your team members into groups.

Verify Your Domain Name

Google will guide you through the process of creating an account. When requested to confirm your domain name, enter the following information:
  • Login to your cPanel account.
  • To your website, add a "Meta" tag (optional)
  • Google's MX Records should be added.
The new DNS settings may take up to 24 hours to spread. The DNS entries were modified in half an hour in my case. Of course, this is subject to change. Set up your signature, profile photo, or logo in the meantime, and notify your subscribers about your new email (if it is).

Add Users to Your Workspace

Choose 'Email' from the options after selecting your domain name and opening the menu. To add users, go to 'Add or remove persons from Google Workspace.' Click 'Add' after selecting the role. This is how you invite your colleagues to join your G Suite account.

Create Groups on Workspace

Go to 'Groups' after logging into your G Suite account. Choose 'Create group' and give it a name. It would be useful to provide an explanation. If you like, you can also change the Group owner. After hitting the Next button, you must have created the group.

G Suite Guide to Setting Up Your Cold Email System

If you like, now that you've joined Google Workspace, you can set up your cold email system.

G Suite Guide Summary

Google Workspace is a collection of useful tools that can help you run your business more efficiently. Upgraded versions of Gmail, Drive, Programs Scripts, and other apps are among them. You can collaborate and communicate on the fly when you're on the G Suite dashboard.

G Suite Guide Summary

Workspace makes it simple to share your products or services and receive feedback from coworkers or business partners. You construct a profile for your organization, work on projects, and prepare accordingly. It's similar to having an indoor workspace for your company.

What are your thoughts on Google Workspace? Feel free to comment below.